A directory of who you buy from, what you've paid, what you still owe, and what's come back as a return — without digging through email threads.
Buying stock or materials from more than a couple of suppliers usually means the relationship lives across email threads, a spreadsheet someone half-updates, and whatever's in your head about who owes what. BizFlare keeps the whole relationship — pricing, purchase history, payments and returns — against a single supplier record.
Each supplier record holds contact details alongside the purchase history you've actually built up with them — every purchase order raised, every goods received note logged against it. Instead of searching your inbox for "what did we last order from them," it's on the supplier's own page.
The supplier payment ledger tracks a running balance per supplier based on purchase orders raised, payments recorded, and any returns processed. When it's time to reconcile what you owe before a payment run, the balance is already calculated — not something you're adding up from separate invoices.
When stock goes back to a supplier — damaged, wrong item, over-ordered — raise a debit note against them. It's linked to the original purchase, reduces what you owe automatically, and stays in the supplier's history as a record of the return, not a manual note you have to remember to make elsewhere.
If more than one supplier stocks the same product, record each of their prices against it. When you're deciding who to order from, or building a purchase order, you can see the pricing side by side instead of relying on memory or last month's invoice.
Supplier management pairs with purchase orders and stock tracking for full control of your business.