Stock tracking in BizFlare isn't a separate module you have to reconcile against your invoices — it's the same system. Every invoice line for a physical product deducts from stock the moment it's sent, and every goods receipt against a purchase order adds it back, so the number on screen is always what's actually on the shelf, not what it was at last week's manual count.
Real-Time Stock Levels on Every Sale and Receipt
There's no end-of-day sync, no nightly batch job, and no "refresh to update" button. The moment an invoice is created for a product with stock tracking enabled, the quantity on hand drops immediately. The moment a goods received note is recorded against a purchase order, it goes back up. If you're checking stock while a sale is happening elsewhere in the business, what you see is current.
Bundle and kit products
If you sell a bundle made up of individual components — a "starter kit" built from several products you also sell separately — BizFlare deducts each component's stock automatically when the bundle is invoiced, based on the bill of materials you set up once per bundle.
Low Stock Alerts and Reorder Points
Set a reorder point per product — the stock level at which you'd want to order more before you run out entirely. Once stock drops to or below that point, the product is flagged on your dashboard and stock reports, so restocking decisions happen before a shortage, not after a customer asks why something's unavailable. Not sure what reorder point to set? Our free Reorder Point Calculator works it out from your lead time and average usage.
Product Variants — Size, Colour, SKU
Track stock at the variant level, not just the product level. A shirt in three sizes and two colours is six trackable stock lines, each with its own SKU, quantity on hand and reorder point — so you know exactly which variant is running low, not just that "shirts" in general need attention.
Stock Takes and Valuation Reports
Run a physical stock take and record the actual counted quantity against what the system expects — any variance is logged so you can see exactly where shrinkage or counting errors are happening, product by product. Stock valuation reports show the dollar value of everything on hand at cost price, plus margin analysis comparing cost against sell price across your whole catalogue.
Full Stock Movement Audit Trail
Every change to a product's stock level — a sale, a goods receipt, a stock take adjustment, a manual correction — is logged with what changed, when, and what triggered it. If a number ever looks wrong, you can trace exactly how it got there instead of guessing.
Inventory Management Pricing
Live stock tracking is included from the Business plan upward, alongside all Starter plan features. Purchase orders, goods received notes and full supplier management are part of the Business Plus plan. See the full pricing page and feature comparison for the exact breakdown.
Inventory Management — Frequently Asked Questions
Yes. Any invoice line for a product with stock tracking enabled deducts from stock immediately when the invoice is created — no manual adjustment needed.
Yes. Each variant gets its own SKU, stock quantity and reorder point, so you can see exactly which specific variant needs restocking.
Set a reorder point per product. Once stock reaches that level, it's flagged on your dashboard and stock reports so you can reorder before you run out.
Yes. Record your counted quantities against system quantities, and any variance is logged product by product for review.
Yes. Set up a bill of materials once per bundle, and BizFlare automatically deducts stock for each component when the bundle is sold.
