Most accounting platforms treat a purchase order as all-or-nothing: you order it, and either it's received or it isn't. In practice, suppliers deliver in stages — half the order this week, the rest next month. BizFlare is built around that reality, with goods received notes that track exactly what's arrived against what's still owing.
Purchase Orders Emailed Directly to Suppliers
Build a purchase order from your product catalogue, with supplier-specific pricing pulled in automatically if you've set it up, and email it straight to the supplier from BizFlare. No separate document to format, no attaching a spreadsheet — the PO your supplier receives is generated from the same data your inventory will reconcile against when it arrives.
Partial Delivery Across Multiple Goods Received Notes
When a delivery arrives short — common with backordered stock or staged shipments — record exactly what turned up as its own goods received note (GRN), and the purchase order stays open for the remainder. Received quantities update stock immediately; what's still outstanding remains visible on the PO until the next delivery closes it out.
A complete paper trail
Every GRN against a PO is timestamped and itemised — what was ordered, what arrived, and on what date. If a supplier disputes a delivery or a discrepancy shows up later, you have the exact record of what was received and when, not a guess based on the final invoice.
Supplier Price Tracking Per Product
Record what each supplier charges you for a product, including alternate suppliers for the same item. When you raise a PO, BizFlare can pull in the supplier's current price automatically, and you can compare pricing across suppliers for the same product before deciding who to order from.
Supplier Payment Ledger and Balance Tracking
Track what you owe each supplier and what you've paid, with a running balance per supplier — the accounts-payable side of the relationship, not just the ordering side. When a supplier return happens, a debit note reduces the balance owed automatically instead of needing a manual adjustment.
Purchase Order Software Pricing
Purchase orders, goods received notes and full supplier management are included on the Business Plus plan, alongside live stock tracking and everything in the Business plan. See the full pricing page for a plan-by-plan breakdown.
Purchase Order Software — Frequently Asked Questions
Yes. Record each delivery as its own goods received note against the same PO — the order stays open for whatever hasn't arrived yet.
Yes. Received quantities are added to stock the moment the goods received note is recorded — no separate stock adjustment needed.
Yes. Record alternate supplier prices per product and compare them before raising a purchase order.
Raise a debit note against the supplier for the returned goods — it reduces stock and the amount you owe that supplier automatically.
Yes. The supplier payment ledger shows a running balance per supplier based on purchase orders, payments made, and returns.
